Physical Security Procedures For Business


Physical security issues are not just a concern for large companies. A small business needs a solid plan to protect it’s physical assets from both employees and outsiders. The security plan should also focus on keeping all staff members safe. Begin with an inspection and evaluate the current physical environment and procedures to determine the need for change.


Prohibiting physical access to areas in the workplace is a way to keep the business safe.

Establish a procedure for the distribution of keys, including who gets one and how you track the keys when an employee is no longer with the company.

If you keep confidential or valuable information, products or equipment in the workplace, these items should be secured in a locked room with access only to staff who use the items. Keep entrances to the building locked on the outside to prevent people who don’t work for you from entering.

Access by customers should be limited to one entrance that is constantly monitored.

CCTV Security System

Regular use of a CCTV security system protects the physical safety of employees and the assets of your company.

Choose a security system that is monitored by an outside company so emergency personnel can be automatically notified if an emergency occurs at the business. Provide the access code to a limited amount of employees. In some cases, you may only need to share the code with one or two staff members who arrive first or leave last. Good practise will be to change the access code any time an employee leaves the company.

Physical Monitoring

Physically monitoring what is happening in and around your business will help you notice any behaviour that appears suspicious before it becomes a problem. Get in the habit of regular walks around your business premises to keep an eye on the workplace.

Remind employees to stay observant while working and also when arriving and leaving. Train employees to stop and question anyone who does not work for the company, especially if the person tries to enter back office areas.

Security cameras assist in monitoring the premises and discouraging potential burglars from attempting to enter your business. Keep the cameras running at all times for the best results.

Communication System

Establish a communication and response policy in case of an emergency situation. Lay out how the employees should respond to threats like an intruder, attack or suspicious behavior. Identify the procedure for communicating the threat to the rest of the staff, which may include an intercom, telephone system or an alarm that is manually activated to indicate danger.

Plan for a backup method of communicating with others. You might also identify an emergency meeting area that contains supplies like a first aid kit.

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